Software & Systems

Business software and digital systems built to turn operational complexity into structured execution.

CEKAL CREATIVES delivers client-facing platforms and internal tools from CRM architecture and invoicing workflows to booking infrastructure and AI-assisted support systems.

Client case studies

Work that is live and doing its job.

Five builds across community development, creative services, trading software, retail and local services, each shaped around what its audience needs to understand first.

01 · Impact case

Turkana Development Trust: a focused digital presence that strengthened visibility, credibility, and investor confidence.

We partnered with Turkana Development Trust, a registered charitable trust established in Kenya in 2021, to structure an online presence that clearly communicates mission, leadership, and program execution across all 7 sub-counties and 30 wards of Turkana County.

Sector: NGO / Community Development
Scope: Positioning + Website System
Delivery: Visibility & Investor Readiness

Framed a concise digital narrative around inclusive and sustainable growth priorities for Turkana County.
Clearly presented governance, leadership, and the trust’s four pillars: education, peacebuilding, advocacy, and climate resilience.
Built a polished, partner-facing foundation for investor conversations and long-term collaboration outreach.

View live website

Turkana Development Trust website case study visual

Kaypolo Creative Agency website homepage: From potential to impact

02 · Brand & website

Kaypolo Creative Agency: one clear home for creative communication and community development.

Kaypolo is a creative and community development agency rooted in Turkana County. It began as community journalism and now combines storytelling, mentorship, leadership development and community engagement. We built a site that shows schools, NGOs, donors and businesses how to work with them.

Sector: Creative / Community Development
Scope: Brand Story + Website System
Delivery: Services, Programmes & Partners

Organised five service areas so each audience, from schools to CSR teams, can find what fits them.
Gave the LEAP for Life™ youth leadership programme its own home, built around Leadership, Entrepreneurship, Adaptability and Purpose.
Kept the Aturkan360 Magazine heritage visible and added a direct Partner With Us path for collaborators.

View live website

03 · Product & software

PropEdge: a trading journal and prop-firm risk manager built for disciplined traders.

PropEdge helps forex traders in prop-firm challenges and funded accounts track performance, risk limits and behaviour in one place. We designed and built the product site and app experience, from the first explanation of how it works through to paid plans.

Sector: Fintech / Trading Tools
Scope: Product Design + Web App
Delivery: Launch & Subscriptions

Brought the dashboard, trading journal and risk manager together, with MT5 import and drawdown tracking against each firm’s limits.
Laid out a clear “how it works” flow and Free, Pro and Pro+ plans so traders can start in guest mode and upgrade when ready.
Built trust in plain language: read-only MT5 access, no passwords requested, and a clear risk disclaimer.

See how it works

PropEdge website homepage: Discipline compounds interest, with the trading journal app on a phone

Duka Offline app on four phones: record sales with no internet, M-Pesa checks itself, know who owes you, and back up by SMS

04 · Offline-first product

Duka Offline: a shop book that keeps working when the internet doesn’t.

Duka Offline is an offline-first shop book for Kenyan micro-businesses. It records sales, debts (deni) and expenses with no internet, reads M-Pesa messages and matches them to sales and customers, and syncs to a server over the internet or, failing that, by SMS. We designed and built the phone app and the server behind it.

Sector: Retail / Micro-business
Scope: Product Design + App & Server
Delivery: Offline Sync & M-Pesa Matching

Kept every screen to one question at a time (How much? How did they pay?), in English or Kiswahili, so a sale takes two taps and works with no bundles.
Matched incoming M-Pesa payments to the sale keyed in for the same amount, or to the customer by phone and name, and showed any gaps in the daily report.
Backed up automatically when there is internet and by signed SMS when there is not, so records stay safe and nobody can text in fake payments.

Build something like this

05 · Automation product

ReviewLoop: review requests that send themselves.

ReviewLoop asks every customer of a restaurant, salon or auto repair shop on Square for a review, without staff having to remember. When a payment completes, it writes a short, personal request for that visit, sends it by text or email during the day, follows up once if the link isn’t opened, and shows the owner the numbers on a dashboard. We designed and built the product, the Square connection and the dashboard.

Sector: Restaurants, Salons & Auto Repair
Scope: Product Design + Web App
Delivery: Square Integration & AI Messaging

Started each request from a completed Square payment, so every customer is asked the same way and nobody on the floor has to remember.
Wrote each message for that visit (the brake job, the haircut, the dinner) in the business’s own tone, and sent it only between 9am and 8pm.
Sent one gentle reminder if the link isn’t opened, gave every customer a one-tap opt-out, and put requests sent, links opened and response rate on one dashboard.

Build something like this

ReviewLoop homepage: every customer gets asked for a review automatically, with a sample text message from an auto repair shop

Offer architecture

Software systems designed for structured execution.

A complete CEKAL CREATIVES offering stack across operations, client-facing platforms, finance workflows, industry software, and AI-powered execution tools.

01 · Business Operations

Core internal systems

Operational control software for teams, workflows, approvals, and reporting.

Business Management System

Staff management, tasks, expenses, sales, customers, reports, and admin dashboard.

CRM System

Leads, customer profiles, follow-ups, sales pipeline, notes, and WhatsApp/email integration.

Quotation & Invoice Software

Professional quotations, quote-to-invoice conversion, payment tracking, receipts, PDF generation, and automated reminders.

Inventory Management

Products, stock levels, stock movements, suppliers, low-stock alerts, and sales tracking.

Procurement Management

Purchase requests, supplier management, purchase orders, approval workflows, and delivery tracking.

02 · Customer-Facing Systems

Platforms clients interact with daily

Portal · Booking · Support · Membership

Client Portal

Project visibility, approvals, document downloads, payments, requests, and communication in one secure client layer.

Booking & Appointment System

Scheduling for salons, barbers, clinics, consultants, photographers, gyms, and events.

Customer Support Portal

Tickets, complaints, support requests, staff assignment, status tracking, and customer notifications.

Membership Management System

Member accounts, subscriptions, payments, expiry reminders, and attendance tracking.

03 · Money & Finance

Financial systems for cleaner control

Expense Management System

Employee expenses, receipt capture, approvals, categories, budget controls, and monthly reports.

Payment Collection Dashboard

Invoice tracking, M-Pesa/payment integrations, outstanding balances, automatic reminders, and revenue analytics.

Commission Management

Salespeople tracking, commission calculation, commission tiers, and payout history.

04 · Industry-Specific Software

Sector-tailored systems with mapped workflows

Construction company

Project management, materials, workers, expenses, invoices.

Real estate company

Property management, tenants, rent, maintenance, listings.

School

Student management, fees, attendance, grades, parent portal.

Restaurant

Orders, inventory, kitchen dashboard, staff, sales analytics.

Logistics company

Deliveries, drivers, vehicles, tracking, invoices.

Law firm

Clients, cases, documents, deadlines, billing.

Cleaning company

Customers, bookings, cleaners, recurring jobs, payments.

Creative agency

Clients, projects, briefs, approvals, invoices, asset delivery.

05 · AI-Powered Business Software

Forward-layer automation for real operations

Applied AI systems that assist teams, automate repetitive work, and surface clearer decisions.

AI Customer Service Agent

Answers accurately from company documents and internal knowledge base.

AI Sales Assistant

Reads incoming leads, qualifies them, updates CRM records, and recommends follow-up actions.

AI Document Processor

Extracts supplier, amount, date, and tax data, then saves clean records to the accounting system.

AI Meeting Assistant

Records or transcribes meetings, extracts decisions, creates tasks, and assigns ownership.

AI Business Analyst

Identifies trends, anomalies, and useful reports from uploaded sales data.

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Proof points

Structured confidence, not noise.

Partnership model

Selective engagements

We collaborate with teams where strategy, design, and delivery can be held to a single high bar.

Delivery scope

End-to-end thinking

From brand architecture to product-ready execution, decisions stay connected across the full system.

Presentation standard

Cinematic craft

Interfaces are composed with editorial rhythm, visual restraint, and premium narrative clarity.

Execution quality

Build discipline

Systems are documented, modular, and precise so ambitious concepts translate cleanly into launch-ready outcomes.